Job Purpose:  Describes the general purpose of the job; why the job exists.

            This position is responsible for the management of the Purchasing Department including procurement of materials, supplies, services, and equipment in the required quantity and in the highest degree of value for each dollar spent within established departmental and hospital policies and procedures and the handling, storage, and distribution of these procurement.

Accountabilities:  The principle end results for which this job is held accountable

I.          Responsible for the supervision of all purchasing activities (off-site medical center included), excluding foodstuff and pharmaseuticals.

II.         Accountable for maintaining an up to date understanding of guidelines for capital equipment purchase, purchase authority of various levels of management, documentation and required paperwork from requisitioning departments authorizing purchase of materials.

III.        Accountable for purchasing no more than is reasonable for good inventory control practices.

IV.       Responsible for advising users of new products.

V.        Accountable for reporting efficiencies associated with purchasing activities.

VI.       Accountable for accuracy of specifications for items purchased.

VII.      Accountable for correcting inaccurate invoices.

Accountabilities:  (Continued)

IX.       Provides assistance to other hospital departments as needed with purchasing specifications and recommendations.

X.        Responsible for preparation of an annual expense and salary budget

XI.       Establishes departmental policies and procedures in accordance with hospital policies and procedures.

XII.      Provides training and instruction to new personnel.

XIII.     Each employee is evaluated and records are maintained on competency of performing their duties including the specific job; effective and safe use of equipment; prevention of contamination and transfer of infection when applicable; and CPR and other life saving interventions when applicable.

Major Work Activities:       List the typical and regular activities required of the job.  Describe what is done and why it is done.

I.1        Performs all purchasing functions in accordance with departmental and hospital policies/procedures.

I.2.       Stays abreast of trends and changes in Purchasing.  Recommends and implements changes which are beneficial to MRH.

I.3        Aggressively seeks opportunities to improve Purchasing's overall performance and effectiveness.

II.1       Negotiates to procure materials at an economical cost.

II.2       Purchases items of quality which fit the intended purpose.

II.3       Schedules arrival of purchased items to coincide with need.

III.1      Consults inventory reports so as to order no more than is needed for good inventory control practices.

III.2      Maintains adequate levels of supply for all inventory commodities.

III.3      Conducts a physical inventory of general warehouse annually.

IV.1     Introduces new products to users.

IV.2     Assists using department with product evaluation process.

V.1      Prepares reports, as required, for the purpose of showing dollars saved attributable to aggressive purchasing practice.

VI.       Counsels with person who prepared requisition to assure accuracy of specifications.

VII.      Discusses incorrect invoices with vendor representatives so correct price is paid.

This Job Description is an overall statement of major accountabilities and duties performed by incumbents in this position.  The incumbent may be requested to perform other position-related duties other than those described in this description.