Property Management Director

General Description of Position

The Property Management Director is responsible for overseeing the occupancy, compliance, and operational performance of all housing developments administered by PRVO. This position ensures compliance with all federal, state, local, and funding source regulations governing affordable housing programs, including tax credit and Section 8 requirements. The Director coordinates tenant selection, certification and recertification activities, property management functions, reporting requirements, and regulatory compliance for all developments.

The Property Management Director works closely with funding agencies, syndicators, property management staff, and tenants to maintain the financial and operational integrity of PRVO's housing portfolio.

Essential Duties and Responsibilities

Compliance and Tenant Management

·         Review tenant files to ensure eligibility, accuracy, and compliance with Low-Income Housing Tax Credit (LIHTC), Section 8, and other program requirements.

·         Coordinate the selection and placement of qualified tenants for available units in accordance with established waiting lists, occupancy policies, and funding source regulations.

·         Communicate eligibility determinations, unit assignments, lease requirements, security deposit obligations, and rent payment procedures to applicants and tenants.

• Maintain accurate records of security deposits, first month's rent payments, and other tenant-related financial transactions.


• Administer and monitor tenant certification and annual recertification processes, initiating recertifications at least three months prior to required deadlines.


• Coordinate the collection and verification of income, assets, and other required documentation to ensure continued program eligibility.

• Prepare lease agreements, lease addenda, recertification documents, and tax credit compliance forms, ensuring all required signatures and documentation are completed by established deadlines.

Property Management and Operations

• Coordinate and monitor property management activities for all housing developments and related programs.


• Participate in unit inspections and property reviews to ensure compliance with housing quality standards, lease requirements, and program regulations.


• Participate in tenant meetings and serve as a resource for addressing occupancy and compliance-related concerns.


• Monitor occupancy levels, lease compliance, and tenant retention efforts to support the long-term success of each development.

Legal and Regulatory Compliance

• Coordinate legal actions related to tenant occupancy matters, including preparation of documentation and representation of developments in Justice Court proceedings as required.


• Ensure compliance with all applicable housing regulations, funding agreements, and reporting requirements established by regulatory agencies and funding partners.


• Serve as the primary liaison with funding sources, auditors, regulatory agencies, syndicators, and other stakeholders regarding compliance and asset management matters.

Reporting and Asset Management

• Assist in the preparation and submission of annual reports, monthly rent rolls, occupancy reports, and other required documentation for each development.


• Monitor and support compliance with requirements established by funding agencies, syndicators, investors, and housing authorities.


• Maintain complete and accurate records to support audits, monitoring reviews, and regulatory inspections.


• Provide recommendations to senior leadership regarding asset performance, occupancy trends, compliance risks, and operational improvements.


• Perform other duties as assigned.

Qualifications

Education

Bachelor's degree in Accounting, Business Administration, Finance, Public Administration, Housing Management, or a related field from an accredited college or university.

Experience

• Minimum of five (5) years of progressively responsible experience in affordable housing, property management, asset management, compliance administration, accounting, or a related field.


• Experience with Low-Income Housing Tax Credit (LIHTC), HUD, Section 8, Rural Development, or other affordable housing programs preferred.


• An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, and Abilities

• Knowledge of affordable housing regulations and compliance requirements.


• Understanding of LIHTC, HUD, Section 8, and other housing assistance programs.


• Strong analytical, organizational, and recordkeeping skills.


• Ability to interpret regulations and apply compliance standards accurately.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office applications and property management software.


• Ability to establish and maintain effective working relationships with tenants, staff, regulatory agencies, and community partners.


• Ability to manage multiple projects and deadlines while maintaining a high level of accuracy and confidentiality.

Job #656102