TITLE: PERSONNEL SPECIALIST 

QUALIFICATIONS:  
1. High school diploma required 
2. Ability to review and interpret highly technical information  
3. Write technical training guides/manuals  
4. Perform basic math  
5. Experience and/or training in computer technology, educational technology, or network engineering  

SUPERVISES:   N/A    

REPORTS TO: Assistant Superintendent of Personnel and Schools  

JOB GOAL: To assist the Assistant Superintendent of Personnel and Schools by providing technical support to the administration of district personnel policies and procedures and tasks given to the general operation of the school district.  

TYPICAL DUTIES AND RESPONSIBILITIES:  Such duties and responsibilities as may be assigned, including but not limited to:  
1. Coordinate and administer pre-employment process for employees 
2. Coordinate and administer employee change of status for resignations, change in positions, school, salary, terminations, license upgrades or any other changes in employment status. 
3. Coordinates and administers the on boarding process for substitutes  
4. Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages 
5. Assists with employment process for the purpose of meeting district staffing requirements while complying with established guidelines 
6. Assists with new employee orientation (e.g. introducing personnel, payroll, and benefit policies, assisting with enrollment forms, etc.) for the purpose of ensuring employees are knowledgeable of current practices and administrative processes 
7. Attends meetings, workshops and seminars for the purpose of gathering information required to perform functions 
8. Compiles data from a variety of sources (e.g. applicants, employees, outside agencies, etc.) for the purpose of complying with financial, legal and/or administrative requirements 
9. Maintains a variety of employment files and records, (e.g. applicants, test scores, fingerprinting tracking records, highly qualified, job descriptions, etc.) for the purpose of compiling pertinent employee information, ensuring accuracy of employee's records, maintaining eligibility for position and complying with mandated requirements 
10. Performs record keeping and clerical functions (e.g. scheduling, copying, faxing, filing, collating, data entry, calculating, verifying, etc.) for the purpose of supporting department staff. 
11. Prepares a variety of reports and related documents (e.g. classified and certificated reports, purchase orders, supply requisitions, recruitment packages, Human Resources newsletter, etc.) for the purpose of providing documentation and information 
12. Processes documents and materials (e.g. applications, photographs of employees and identification cards, fingerprinting, employment verification, etc.) for the purpose of developing and disseminating information to appropriate parties 
13. Receives items within the office (e.g. mail, messages, application packets, packages, supplies, etc.) for the purpose of ensuring receipt and delivery to addressee. 
14. Assist with employment process 
15. Processing employee CEU credits and monitoring employee license status via MECCA 
16. Process leave requests 
17. Process applications for hiring of all non-licensed staff (secretaries, custodians, teacher assistants, maintenance, bus drivers, cafeteria) 
18. Input and maintain demographic data base and Personnel Report for MDE & MSIS 
19. Ensure compliance of accreditation for MDE 
20. Post vacancies as they occur/needed 
21. Input and maintain demographic data base  
22. Ensures personnel documents are complete and accurate.  
23. Ensures personnel board reports are complete and accurate  
24. Processes unemployment claims on all personnel and participates in unemployment claim hearings as requested. 
25. Demonstrates prompt and regular attendance 
26. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan 
27. Performs other duties as assigned 

TERMS OF EMPLOYMENT:  Salary and work year to be established by the Board of Trustees 

EVALUATION: Annually 

Job #654190