This position is for an Exectutive Administrator to the President with an educational institution in Perkinston, MS.

• Manage administrative details to support the President’s focus on institutional goals.


• Prepare necessary documents and correspondence for all presidential meetings and events.


• Maintain exceptional customer service and positive public relations with all internal and external stakeholders.


• Organize and prioritize workflow, keeping projects on schedule.


• Work with the appropriate Vice President to organize legislative initiatives.


• Maintain professionalism, confidentiality, and accuracy in all communications.


• Demonstrate mindful attention to details with excellent editing and proofreading skills.


• Exhibit flexibility, independence, and strong teamwork skills.


• Travel and adjust to changing priorities as needed.

• Prepare agendas and materials for regular and special Board meetings.


• Record, prepare, and maintain official minutes and documentation.


• Coordinate travel and logistics for the President and Board members.


• Maintain trustee records, terms of office, appointments, and contact information.


• Oversee arrangements for Board meetings and other official events.


• Coordinate production of weekly Board newsletter.


• Assist in preparing reports, documentation, and other related responsibilities.


• Attend Board meetings as the official responsible for composing and preparing the official minutes.


• Arrange and order lunch for Board members and guests after each monthly meeting.

• Prepare agenda and distribute to Council members for additions and updates as necessary.


• Record and transcribe minutes, maintain action trackers, and ensure follow-up on decisions.


• Upload approved minutes and related materials to the college website.

• Work in conjunction with the administrator responsible for Institutional Relations on all correspondence, public information related to the Office of the President, special events, and media relations.


• Plan and execute presidential and college-wide special events, including ceremonies, receptions, and celebrations.


• Manage Liaison personnel and event operations as directed by the President.


• Work with college vice presidents to coordinate college-wide special events such as groundbreakings, ribbon cuttings, and special celebrations.


• Assist with special projects such as awards, recognitions, invitations, and major college celebrations.

• Maintain updated contact information for local, state, and national leaders.


• Coordinate communication and outreach to legislative officials on behalf of the President.


• Plan and organize events involving legislative and government representatives in coordination with appropriate college representatives.

• Coordinate travel arrangements for the President and travelers associated with the Office of the President.


• Secure reservations and complete paperwork for payment of charges.


• Prepare travel itineraries, trip folders, and schedules of activities.


• Ensure that travel details, schedules, and travel vouchers are completed in a timely manner.


• Reconcile the President’s college-related expenditures.

• Manage the President’s calendar, ensuring optimal scheduling and efficiency.


• Coordinate meeting logistics and materials.


• Prepare agendas, background materials, and follow-up documentation.


• Review weekly schedules and ensure all necessary arrangements and materials are complete.

• Compose correspondence and letters for the President’s signature.


• Review correspondence for priority action.


• Handle sensitive correspondence and information with confidentiality.


• Manage recordkeeping functions and filing systems for easy retrieval of correspondence and documents.


• Implement, oversee, and maintain document imaging and digital filing systems for the Office of the President.


• Provide management and procedural oversight for the executive office.


• Respond to incoming calls and refer difficult callers to the appropriate personnel.


• Handle all communication as a representative of the President in a positive and professional manner.


• Supervise and maintain accuracy of the master contact list (VIP list).


• Provide excellent customer relations for all internal and external communications.

• Supervise and evaluate administrative support personnel.


• Manage task assignments, priorities, and productivity within the office.


• Support hiring, onboarding, and professional development of staff.

• Attend and support college events as requested.


• Participate in employee development and training as assigned by the President.


• Perform additional responsibilities as assigned by the President.

Job #631504